Call sheets
A call sheet is the one document every person on your shoot reads. Green Room builds it from the production information you already entered — no retyping the cast list into a spreadsheet at midnight, no version drift between the schedule and the sheet the crew actually got.
Built from your production file, not a blank template
Most call sheet tools hand you an empty form. Green Room starts from what your project already knows: the scenes you scheduled for that day, the cast attached to those scenes, the location, and your crew contacts. Change the shoot day and the sheet follows.
That matters because the expensive call sheet mistakes are consistency mistakes — a cast member listed with yesterday's call time, a location that changed after the sheet went out, a scene number that no longer matches the stripboard.
- —Scenes, cast, and locations pulled from the day's schedule
- —Crew and department contacts from your project contact list
- —General call, crew call, and per-person call times
- —Meal times, company moves, and day-of notes
The safety and logistics details that get forgotten
Sunrise and sunset are calculated for the location's coordinates and date, so a day-exterior schedule can be checked against actual available light rather than a guess.
- —Sunrise and sunset times computed for the shoot location and date
- —Nearest hospital and emergency information
- —Weather notes for the day
- —Parking, basecamp, and access instructions
Send it as a PDF the crew can actually open
Green Room renders a clean, print-ready PDF and emails it to the distribution list from inside the app. Crew get a real attachment, not a link behind a login — the thing they can open on set with one bar of signal.
Sheets stay editable after they're sent, so a revised call goes out as a new version instead of a scramble.
What it costs
Nothing. Green Room is free, including call sheets and PDF export. There's no trial timer, no per-project fee, and no credit card. An optional ad-free upgrade exists; the production tools do not change.
Common questions
- What should a call sheet include?
- At minimum: shoot date and day number, general call time, location with address and parking, the scenes being shot with pages, the cast involved with individual call times, department crew calls, meal times, sunrise and sunset, weather, and the nearest hospital with emergency contacts. Green Room's template covers each of these and fills most of them from your project automatically.
- Is Green Room's call sheet software really free?
- Yes. Building, exporting, and emailing call sheets are free with no trial period and no card required.
- Can I send call sheets to cast and crew by email?
- Yes. Green Room emails the call sheet as a PDF attachment to your distribution list from inside the app, so crew do not need an account to read it.
- Do I need to fill in the call sheet by hand each day?
- No. The sheet draws on the day's scheduled scenes, the cast attached to them, the location, and your crew contacts, so most of the document is populated before you start editing.
The rest of the production file
Call sheets is one part of it. Everything below shares the same underlying production data, which is the point.